For UAE rental offices
One system for the office, and for its books
PropertyDesk runs the whole rental operation — landlords, buildings, units, tenants, contracts, post-dated cheques, commissions, maintenance and legal cases — on top of a real double-entry ledger with UAE VAT invoicing built in. Every screen, report and PDF works in English and Arabic.
- All seven emirates
- English and Arabic throughout
- Accounting and VAT included, not an add-on
- Live in a day from your existing spreadsheets
What it covers
Six areas most offices currently run across spreadsheets, WhatsApp threads, paper files and a separate accounting package.
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Operations
Contracts and post-dated cheques
Contracts expire on their own, renewals warn you at 90, 60, 30 and 7 days, and every cheque is tracked from received to cleared, bounced or replaced. Enter a start date, an annual rent and a number of cheques, and the whole schedule writes itself.
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Finance
Accounting and VAT
A genuine double-entry ledger — 31 accounts, 32 voucher templates, eight reports, period locking, an audit log that cannot be edited. Rent credits the landlord, not your income, which is the treatment a UAE agency actually needs.
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Landlord retention
Reporting and the landlord portal
Every landlord gets a white-label statement by email on the first of the month, in their own language. They can also sign in to a read-only portal with an emailed link — no password — and answer their own questions.
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Paperwork
The official tenancy contract
PropertyDesk fills the real Dubai Land Department Unified Tenancy Contract from your own records and hands you the PDF ready to print and sign. Nobody retypes a tenant's details into a government form again.
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Governance
Approvals before sensitive changes
Write the rule in plain language — "when staff change a landlord's IBAN, the manager approves it." The change is held as a before-and-after comparison instead of being saved, and the record locks until someone decides.
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Property care
Maintenance, costs and contractors
Tickets from request to closure, a vendor directory, quoted against approved against final cost, and a decision on who pays — landlord, tenant, split or the office. One screen shows exactly what you still owe contractors.
Going live
Most offices are working in PropertyDesk the day after they decide to move.
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01
Send us your spreadsheets
Whatever shape they are in. Six bulk importers cover landlords, buildings, units, tenants, contracts and cheques, and on the Expansion Programme we do the migration ourselves.
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02
Check the numbers against what you know
Occupancy, cheques due, contracts expiring, what each landlord is owed. If a figure disagrees with your own records, we find out why before you go further.
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03
Turn on only what you need
Accounting, maintenance, legal cases, approvals and the landlord portal each switch on separately. An office that only wants contracts and cheques never sees the rest.
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04
Let the alerts start working
From the first day, expiring contracts, cheques due tomorrow and bounced cheques surface on their own, and landlords start receiving their monthly statement automatically.
Everything included
No feature below is an upgrade or a paid add-on. Plans differ by portfolio size and number of users, not by capability.
- Landlord, building, unit and tenant records with risk indicators
- Contract lifecycle with automatic expiry and renewal alerts
- Post-dated cheque tracking with due and bounce alerts
- Automatic cheque schedule generation
- Official Dubai Land Department tenancy contract auto-fill
- Automatic agent, employee and office commission splitting
- Seven UAE VAT invoice types with A4 PDF and email delivery
- Credit notes, partial and split payments, per-payment reversal
- Receivables aging and statement of account
- Double-entry accounting with 31 accounts and 32 voucher templates
- Eight financial reports with CSV export
- Period locking and an immutable audit log
- Real-time financial summary on every record
- Passwordless read-only landlord portal
- Approval and governance engine
- Legal case tracker with hearings calendar
- Maintenance tickets, vendors and cost routing
- Preventive maintenance scheduling
- Contractor payables screen
- Automated white-label monthly landlord reports
- Intelligence dashboards with risk scoring
- Vacancy tracking with days-vacant aging
- Bulk CSV import across six record types
- All seven emirates with multi-emirate filtering
- Full English and Arabic interface, reports and PDFs
- Role-based access with a dedicated accountant role
Pricing
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Starter
For small offices
AED 349 /mo
- Units
- up to 50
- Users
- 2
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Most chosen
Professional
Reports and commissions
AED 699 /mo
- Units
- up to 150
- Users
- 5
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Enterprise
Multi-branch
AED 1,199 /mo
- Units
- up to 400
- Users
- 10
One-time setup AED 1,500, covering data migration and training. Free trial 14 days. Annual billing gives 2 months free. Extra users AED 99/mo. Above 400 units: a custom Enterprise+ tier, with no upper limit on portfolio size.
Common questions
What exactly is PropertyDesk?
A cloud-based property management and accounting system built specifically for rental offices and property management companies in the United Arab Emirates. It handles landlords, buildings, units, tenants, contracts, post-dated cheques, commissions, VAT invoicing, maintenance, legal cases and a full double-entry ledger, with every screen available in English and Arabic. It runs in a browser with nothing to install.
Does it really replace a separate accounting package?
For a rental office, yes. The ledger is a real double-entry system with 31 accounts, 32 voucher templates, eight financial reports, period locking, journal reversal and an immutable audit log, and a dedicated accountant role keeps the books separate from operations. Everything exports to CSV, so your accountant can still work in their own tools. Our accounting page shows the exact journal for sixteen scenarios so they can judge it before you commit.
Which emirates does it cover?
All seven, equally — Dubai, Abu Dhabi, Sharjah, Ajman, Umm Al Quwain, Ras Al Khaimah and Fujairah. Emirate is a filter on every module, so a portfolio spread across several emirates behaves normally. The official tenancy contract auto-fill currently covers the Dubai Land Department form.
Is the Arabic real, or a machine translation?
Real. Interface, forms, dashboards, filters, emails, reports and generated PDFs are all written in Arabic, with correct right-to-left layout and proper glyph shaping in PDFs. Each user picks their own language, and each landlord receives their monthly statement in the language they prefer.
How long does it take to move off spreadsheets?
Usually one day. Six bulk importers load landlords, buildings, units, tenants, contracts and cheques from CSV, and relationships are matched by name and contract number rather than by you retyping them. During the Expansion Programme we carry out the migration for you.
Can we get our data back out?
Yes, at any time and without asking us. Every listing page exports to CSV, all eight financial reports export to CSV, and the raw journal ledger exports in full. Nothing is held in a format only readable inside PropertyDesk.
Talk to us
Tell us roughly how many units you manage and we will come back to you. No obligation, and no sales sequence.
See it on your own portfolio
Twenty minutes, using your own landlords, contracts and cheques rather than a sample database.
Book a demo